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Click Menus tab at the beginning of Office //// Ribbon; · Click File drop. Microsoft Office Word is a sophisticated word processing program that helps you quickly and efficiently author and format all the. Word spreads out your text over the extra space, and you’ll have fewer pages overall. The Size menu, like many Word menus, uses icons as well as text.
 
 

 

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Excessive hyphenation, even if not on consecutive lines, distracts the eye and makes a document more difficult to read. The term manual hyphenation sounds like more work than it actually is.

Computer-assisted hyphenation would be a better term. Word then shows you the word in a box and suggests where to place the hyphen. If you agree, click Yes. You many not always agree with Word when it comes to hyphen placement. If last-minute edits change the line lengths and line breaks, you need to run manual hyphenation again.

All the automatic hyphens in your document disappear and the words rearrange themselves accordingly. Searching for optional hyphens requires a couple of extra steps. Click the Special button to reveal the list of special characters. The Find and Replace tool can search for a number of special characters. Some of them, like the optional hyphen and the paragraph mark, are nonprinting characters. Others, like the em dash need more than a single keystroke to produce.

From the menu of special characters, choose Optional Hyphen. The Special menu closes when you make a choice from the list. Click Replace All to remove all optional hyphens from your text. Word quickly removes the optional hyphens and displays a message telling you how many changes were made. Click Close to dismiss the alert box, and then, in the Find and Replace box Figure , click Close. Mission accomplished. The longer and more complex your document is, the more likely it is to contain different sections.

Section breaks are a close cousin to page breaks, except that a section can contain any number of pages. More important, each section in a Word document can have its own page formatting.

But breaking your document into different sections gives you a lot more flexibility within the same document. For example:. If you want to have some pages in portrait orientation and others in landscape orientation charts or graphs, for example , you need to insert a section break where the format changes Figure Perhaps you want to change from a single column format to a double column format; you need to insert a section break where the format changes.

You can even put the break right smack in the middle of a page. The commands on the bottom are section breaks, as advertised. Section breaks have two major distinctions. There are Next Page breaks, which create a new page for the new section, and there are Continuous breaks, which place a divider mark in the text with no visible interruption.

Everything below that mark is in a new section. Or you can use a Next Page break if you want each chapter to start on a new page. You use the Continuous break to change the number of columns or the margins in your document in the middle of a page.

They create section breaks and start the new section on the next even or odd page. For example, you use this option to make sure that all your chapters begin on a right-hand page like the ones in this book. Click within your text to place the insertion point where you want the section break.

When you make Page Setup changes in your new section, they affect only the new section. So when you change the page orientation to landscape, you see pages before the break in portrait orientation and pages after the break in landscape orientation. In Print Layout view, you see how your document looks with section breaks inserted. In Draft view, section breaks appear in your document as dotted lines.

Skip to main content. Start your free trial. Chapter 4. Choosing Paper Size and Layout. Changing Paper Size. Figure The Size menu, like many Word menus, uses icons as well as text to give you quick visual cues. Your choices include Letter 8. Customizing paper size and source.

The Page Setup box closes, and your custom-sized document shows in Word. Using the Paper tab of the Page Setup box, you can choose from standard paper sizes or set your own custom paper size. Dialog boxes are great for making several changes at once. You can read more about printing in Chapter 7. Setting Paper Orientation. Click Portrait or Landscape to choose a page orientation for your document.

Setting Document Margins. Selecting Preset Margins. The Margins menu provides some standard settings such as the ever popular one inch all the way around.

Word calls this favorite of businesses and schools the Normal margin. Note Word measures margins from the edge of the page to the edge of the body text. Setting Custom Margins. The Page Setup box has three tabs at the top. The Margins tab is on the left. Use the text boxes at the top to set your top, bottom, and side margins.

Setting Margins for Booklets. Applying Page Borders. This cake border is a bad choice for Marie Antoinette and most other adults. If you choose a line border, you can choose a color as well as a style.

The Standard Colors palette gives you access to several basic, bright colors. Preview the border, and then select the sides of the page that will have borders. Note Whether you choose lines or art for your border, you can adjust the width. Adding Headers and Footers. For example, the header for a business memo can include the subject, date, and page number. Word lets you enter this information manually or with the help of fields that automatically update the information. Introducing the Header and Footer Tools.

The Header, Footer, and Page Number menus help you insert predesigned page elements, known as Building Blocks, into your document. You can see what each one looks like right on the menu.

At the bottom of the menu, you find options to create or remove custom headers, footers, and page numbers.

Inserting and Modifying a Header Building Block. Using fields, you can add automatically updating page numbers, dates, and names. The Field dialog box shows a whole list of fields left and provides ways to format them right so that they work just right. Adding a Matching Footer Building Block. Most of the header and footer Building Blocks come in pairs. By using a header and footer with the same name, you can be sure of having a consistent design.

You can modify Building Blocks—like this predesigned header and footer—after you insert them in your text. Just edit as you would any text. Creating Custom Headers and Footers. The insertion point moves from the body of your document to the footer space at the bottom. As you type, the insertion point remains on the right margin and your text flows to the left. The company name and city are plain typed-in text, while the page number and number of pages are fields that update automatically.

Removing Headers, Footers, and Page Numbers. Click Remove Header. Working with Multiple Columns. At the top of the Columns dialog box, you see the same presets as on the Columns menu. Below them, controls let you create your own multicolumn layouts.

The preview icon on the right changes as you adjust the settings. Customizing Columns. You can fine-tune your columns options to create just the right effect. Choose Automatic from the hyphenation menu, and Word takes care of all hyphenation decisions. Automatic Hyphenation. Use the Hyphenation box to set the ground rules for hyphenation.

You may not always agree with Word when it comes to hyphen placement. But you can find the command in interface of Mail, Contact Brings your familiar old menus and toolbars of Office , back to Microsoft Office , , and Brings Tabbed User Interface to Office. All rights reserved. Privacy Policy Contact Us If you have any questions or suggestions about our products or web site, please feel free to submit them to us. Write with confidence using intelligent technology.

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